i)
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The particulars of its organization, functions and duties;
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Embassy of India is headed by the Ambassador of India.
His deputy is an officer of the rank of Second Secretary.
The Embassy has Administration, Consular and Commerce Wings. The functions of the Embassyinter alia, include political and economic cooperation, trade and investment promotion, cultural interaction and visa, passport and consular services.
Embassy functions within the purview of business allocated to the Ministry of External Affairs under the Government of India’s Allocation of Business Rules and Transaction of Business Rules.
The Embassy of India has jurisdiction over Bulgaria and Macedonia [as the country of concurrent accreditation]
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(ii)
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The powers and duties of its officers and employees;
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General Administrative powers are derived from IFS (PLCA) Rules, as amended from time to time.
Financial powers of the Officers of the Embassy of India have been detailed in the Delegated Financial powers of the Government of India’s Representatives Abroad.
Other powers are derived from the Passport Act Consular and Visa Manuals of India.
The Officers of the Embassy function under the guidance and supervision of Ambassador.
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(iii)
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The procedure followed in the decision making process, including channels of supervision and accountability;
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All substantive decisions are taken under the instructions and overall supervision of the Ambassador.
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(iv)
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The norms set by it for the discharge of its functions;
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Norms are set under the instruction and supervision of the Ambassador.
Following norms have been set for the discharge of its functions:
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Citizens’ CharterTime limits for disposal of Consular and other work
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Particulars of Consular Service
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Period
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Visa for Bulgarian & Macedonian citizens
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Generally same day
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Visa for citizens other than Bulgarians and Macedonians
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5 working days
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Passport (Issued under the CIPPS)
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15-20 days
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OCI Card
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Around 30 Days
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Miscellaneous Consular services (Attestations, Affidavits, Powers of Attorney, etc.) for Indian nationals
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Generally same day
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Response to RTI Queries
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Within 30 days
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(v)
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The rules, regulations, instructions, manuals and records, held by it or under its control or used by its employees for discharging its functions;
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IFS (PLCA) Rules, as amended from time to time.
Delegated Financial powers of the Government of India’s Representatives Abroad.
Passport Act Consular and Visa Manuals of India. Other Central Government Rules and manuals published by Central Government.
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(vi)
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A statement of the categories of documents that are held by it or under its control;
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Classified documents / files relating to India’s external relations.
Unclassified documents / files including joint statements, declarations, agreements and MoUs.
Passport and consular services application forms.
Miscellaneous documents related to its establishment and housekeeping work.
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(vii)
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The particulars of any arrangement that exists for consultation with, or representation by, the members of the public in relation to the formulation of its policy or implementation thereof;
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The Embassy functions within the norms of India’s foreign policy formulated by the Ministry of External Affairs.
Policy is implemented by the Embassy under the guidance and supervision of the Ambassador.
Embassy interacts regularly with representatives of think tanks, academic community, Indian Association, Indian Diaspora and others.
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(viii)
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A statement of the boards, councils, committees and other bodies consisting of two or more persons constituted as its part or for the purpose of its advice, and as to whether meetings of those boards, councils, committees and other bodies are open to the public, or the minutes of such meetings are accessible for public;
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Tender Evaluation Committee:
1. Shri Rajesh Lal,Second Secretary/HOC.
2. Shri Virender Singh Negi, ASO (Property)
|
Committee for Administration of the Indian Community Welfare Fund:
1. Shri Rajesh Lal,Second Secretary/HOC.
2. Shri. Sunil Kumar Sinha, Attache (Accounts)
3. Shri Ankit Kanwat, ASO [Consular]
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(ix)
(x)
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A directory of its officers and employees:
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Embassy of India,4 Alfred Nobel Street,Geo Milev, Sofia 1113,BulgariaTelephones:+359 2 963 56 75/02 963 56 76/02 963 56 77Fax:+359 2 963 56 86Email:amb.sofia@mea.gov.in & hoc@indembsofia.org
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OFFICERS’L I S T
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Name & Designation
|
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Mr. Sanjay Rana
Ambassador
|
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Shri Rajesh Lal
Second Secretary(Commerce)/HOC/CPIO
|
|
Mr. Sunil Sinha
Attache (Accounts) |
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Shri Virender Singh Negi
ASO [Property] |
|
| Shri Surendra Kumar PS to HOC |
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Shri Ankit Kanwat
Assistant (Consular)
|
|
Ms. Sneh Batra
PA to Ambassador |
|
| Prof. Anand Verdhan Sharma ICCR Chair of Hindi |
|
Shri Arjan Singh
Security Assistant
|
|
Shri Dushyant Sharma
Security Assistant
|
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Local Staff
|
Ms. Yuliyana Koeva
Information Assistant
|
|
Mr. Martin Angelov
Commercial Assistant-cum-Interpreter
|
|
Mrs. Radostina Plamenova Peneva
Receptionist-cum-Consular Clerk
|
|
Ms. Ekaterina Simeonova
Clerk/Typist
|
|
Mr. Sedef G. Nikolov
Chauffeur
|
|
Messenger
|
|
Local Staff
|
(in Euros)
|
Commercial Assistant-cum-Interpreter
|
800/-
|
| Information Assistant |
675-
|
Receptionist-cum-Consular Clerk
|
775/-
|
Clerk/Typist
|
675/-
|
Chauffeur
|
771/-
|
Messenger
|
779/-
|
Monthly remuneration received by each officers and employee u/s 4(1) (b) (x) of RTI Act
|
S. No.
|
Grade/Post
|
No. of Post
|
Level of pay in pay Matrix (7th CPC)
|
Pay scale
(IN Rs.)
|
|
1.
|
Ambassador
|
1
|
Level : 14/12
|
37,400-67,000
|
|
2.
|
Second Secretary
|
1
|
Level : 11/15
|
15,600-39,100
|
|
3.
|
Attaché/Section Officer
|
1
|
Level : 10/15
|
15,600-39,100
|
|
4.
|
Attaché (Private Secretary)
|
1
|
Level : 09/09
|
15,600-39,100
|
|
5.
|
Personal Assistant
|
1
|
Level : 07/09
|
9,300-34,000
|
|
6.
|
Assistant Section Officer
|
2
|
(i) Level : 07/07
(ii) Level : 07/03
|
9,300-34,000
|
|
7.
|
Security Assistant
|
2
|
(i) Level : 04/15
(ii) Level : 04/9
|
5,200-20,200
|
|
8.
|
Visiting Prof. ICCR (Hindi) Chair
|
1
|
Level : 14/11
|
37,400-67,000
|
|
(xi)
|
The budget allocated to each of its agency, indicating the particulars of all plans, proposed expenditures and reports on disbursements made;
|
|
Chancery Budget
Budget Allocation and utilization during Financial Year 2020-21, 2021-22 & 2022-23:
|
Budget allocation during FY 2020-21 (FE)
(Rs. in thousands only)
|
INR : 60308
|
Expenditure during FY 2020-21
(Rs. in thousands only)
|
INR 60296
|
|
Budget allocation during FY 2021-22 (FE)
(Rs. in thousands only)
|
INR : 70,200
|
|
Expenditure during FY 2021-22
(Rs. in thousands only)
|
INR : 69,900
|
|
Budget allocation during FY 2022-23 (BE)
(Rs. in thousands only)
|
INR : 72,456
|
|
Expenditure during FY 2022-23
(Rs. in thousands only)
|
|
|
|
Commerce Budget
Budget allocation and utilization during Financial Year 2020-21, 2021-22 & 2022-23 :
|
Budget allocation during FY 2020-21 (FE)
(Rs. in thousands only)
|
INR : 12,100
|
Expenditure during FY 2020-21
(Rs. in thousands only)
|
INR : 10,212
|
|
Budget allocation during FY 2021-22 (FE)
(Rs. in thousands only)
|
INR : 12,944
|
|
Expenditure during FY 2021-22
(Rs. in thousands only)
|
INR : 12,853
|
|
Budget allocation during FY 2022-23 (BE)
(Rs. in thousands only)
|
INR : 12,960
|
|
Expenditure during FY 2022-23
(Rs. in thousands only)
|
|
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(xii)
|
The manner of execution of subsidy programmes, including the amounts allocated and the details of beneficiaries of such programmes;
|
Embassy of India, Sofia does not have any subsidy programme.
|
(xiii)
|
Particulars of recipients of concessions, permits or authorizations granted by it;
|
No concessions / permits are granted by Embassy of India.
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(xiv)
|
Details in respect of the information, available to or held by it, reduced in an electronic form;
|
The Embassy’s website has the required information. Embassy also makes available to interested individuals various CD’s and DVD’s containing various information on India, its people, culture and cuisine
|
(xv)
|
The particulars of facilities available to citizens for obtaining information, including the working hours of a library or reading room, if maintained for public use;
|
Central Public Information Officer:-
Shri Rajesh Lal,
Second Secretary(HOC) & CPIO,
Telephone: +359-2-963 5675,
Fax : +359-2-963 5686
Email: hoc.sofia@mea.gov.in
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(xvi)
|
The names, designations and other particulars of the Public Information Officers;
|
(xvii)
|
Such other information as may be prescribed and thereafter update these publications every year
|
The Embassy’s website has this information
|
