Right to Information Right to Information

Right to Information Information regarding Appellate Authority and Public Information Officer under the RTI Act, 2005.

In pursuance of Section 4 (1) (b) of the RTI Act, 2005, the Embassy of India, Sofia has designated the following officers as the RTI Public Information Officer and RTI Appellate Authority to deal with the RTI applications from Indian nationals and NRIs working and living in Bulgaria and Macedonia :

1. Appellate Authority (AA):
Ms Pooja Kapur,
Telephone: +359-2-963 5675, Fax : +359-2-963 5686
Email :  amb.sofia@mea.gov.in    
2. Public Information Officer [PIO]:
Shri Hardesh K. Giri,
Second Secretary (Political & Information) &
Central Public Information Officer
Telephone: +359-2-963 5675, Fax : +359-2-963 5686
Email:  pol.sofia@mea.gov.in

The above officers would be available on regular working days of the Embassy during 9.00 AM to 5.30 PM and can be met with prior appointment.Applications seeking information under the RTI Act, 2005 may be sent along with the prescribed fee in Bulgarian Leva, equivalent to Indian Rs. 10/- in cash / cheque or demand draft favouring Embassy of India, Sofia. [The rate of exchange for a particular month may be ascertained from the Embassy beforehand]. The newly launched facility of Electronic Indian Postal Order (eIPO), details of which are given below, can also be availed to pay the requisite fees.
It may be noted that information provided under the Act is available to citizens of India only. Applications should be submitted along with documentary proof of Indian Citizenship (like copy of personal particulars pages of their India Passport.) More information is available at http://rti.gov.in.

It may also be mentioned that as per section 6(1) (a) of the RTI Act, 2005, a person who desires to obtain information under the Act is required to submit the application to the Public Information Officer (PIO) of the “concerned public authority”. Applicants are, therefore, advised to send their requests under the RTI Act to the Embassy of India, Sofia only when the subject matter can reasonably be presumed to pertain to the Embassy of India, Sofia. While section 6 (3) provides for the transfer of an application by a receiving PIO to another [concerned] PIO, this is clearly meant to cover situations where the application is addressed to a PIO on the assumption that it has been directed to the concerned PIO. Where the information required obviously does not pertain to the Embassy of India, Sofia, the application may be addressed to the concerned PIO directly.

Name & details of earlier CPIO & FAAs from 1.1.2015

Shri S.K Bhati, CPIO from 1.1.2015 till 16.3.2016
Shri P. Subhash Nair, CPIO from 17.3.2016 till 31.5.2016
Shri Rajesh K. Sachdeva, FAA from 1.1.2015 till 31.3.2017


Notification of Appointment of PIO for Embassy of India, Sofia

Embassy of India Sofia
No.SOF/RTI/558/01/2007                                                                           18 July, 2017

All Indian citizens resident in Bulgaria and Macedonia are hereby notified that Shri Hardesh K. Giri, Second Secretary in the Embassy, is Public Information Officer (PIO)  to implement the Right to Information Act 2005 (RTI Act) which came into force with effect from 12/10/2005. Shri Hardesh K. Giri would be the nodal officer in the Embassy to deal with matters pertaining to RTI Act. Ms Pooja Kapur, Ambassador  of the Republic of India to the Republic of Bulgaria is the Appellate Authority. The contact details of Shri Hardesh K. Giri for this purpose are given below:
Shri Hardesh K. Giri, Public Information Officer (PIO),
Embassy of India, Sofia, Bulgaria
Tel: 02-9635675/76/77, Fax: 02-963 5686.
E-mail:  pol.sofia@mea.gov.in The Right to Information under the provisions of the RTI Act is available to the citizens of India only. RTI Act is an important legislation designed to promote transparency and accountability in the functioning of public authorities. The full text of the RTI Act is available on the website: http://righttoinformation.gov.in/RTI-Act.pdf
Detailed information about this Act is available on the DOPT website: http://www.persmin.nic.in The RTI Act also provides for appeals by aggrieved persons to the Central Information Commission of the Government of India.

The details of the fees for seeking information under the RTI Act can also be found on the Embassy’s website. The prescribed fees, along with the RTI application should be paid in cash in BGN Leva. DOPT’s notification on fees to be charged can be seen on the website: http://righttoinformation.gov.in Indian citizens resident in Bulgaria and Macedonia may seek information in writing on payment of requisite fee during office hours on working days as per procedure laid down in the RTI Act.


Details of fees payable for seeking information under RTI Act 2005

The fee details are as given below:

A request for obtaining information under sub-section (I) of Section 6 of the RTI Act shall be accompanied by an application fee of Rs. 10/- by way of cash against proper receipt (payable in BGN Leva at the prevailing rate of exchange) or by eIPO.

For providing the information under sub-section (I) of Section 7 of the RTI Act, the fee shall be payable by eIPO or by way of cash against proper receipt at the following rates:

Rupees 2/- for each page (in A-4 or A-3 size paper) created or copied;

Actual charge or cost price of a copy in larger size paper;

Actual cost or price for samples or models; and

For inspection of records, no fee for the first hour; and a fee of Rupees 5/- for each subsequent hour (or fraction thereof) thereafter.

For providing the information under sub-section (5) of Section 7, the fee shall be payable by eIPO or by way of cash against proper receipt at the following rates:

For information provided in diskette or floppy, Rupees 50/- per diskette or floppy; and

For information provided in printed form at the price fixed for such publication or Rupees 2 per page of photocopy for extracts from the publication.


Payment of RTI fee online – Electronic Indian Postal Order (eIPO) 

The scheme of Electronic Indian Postal Order (eIPO) has been launched by the Department of Posts, Ministry of Communications and Information Technology, in association with Department of Personnel and Training (DoPT). This would enable Indian citizens in India and abroad to pay the RTI fee online.

An Indian Postal Order can be purchased electronically by paying a fee on-line through e-Post Office Portal or through India Post website. The web-links for payment are:

The Credit Card or Debit Card of any bank powered by Visa / MasterCard can be used for this purpose.


The RTI applicant is required to register on the website to create his / her profile. Then he has to select the Ministry / Department from whom he desires to seek information under the RTI Act. The eIPO is generated which can be used to seek information from that Ministry / Department only. A printout of the eIPO is required to be attached with the RTI application sent in hard copy. In case RTI application is filed electronically, the eIPO is enclosed as an attachment. The profile is required to be created during the first time only.
The RTI application accompanied by an eIPO is similar in all respects to the RTI application accompanied by fees through any other approved mode. All the provisions regarding eligibility, time limit, exemptions etc; as provided in the RTI Act, 2005 continue to apply.


Information about the Embassy,
required under Section 4 (1) (b) of the RTI Act, 2005

i) The particulars of its organization, functions and duties; Embassy of India is headed by the Ambassador of India.
His deputy is an officer of the rank of Second Secretary.
The Embassy has Administration, Consular and Commerce Wings. The functions of the Embassy inter alia, include political and economic cooperation, trade and investment promotion, cultural interaction and visa, passport and consular services.
Embassy functions within the purview of business allocated to the Ministry of External Affairs under the Government of India’s Allocation of Business Rules and Transaction of Business Rules.
The Embassy of India has jurisdiction over Bulgaria and Macedonia [as the country of concurrent accreditation]
(ii) The powers and duties of its officers and employees; General Administrative powers are derived from IFS (PLCA) Rules, as amended from time to time.
Financial powers of the Officers of the Embassy of India have been detailed in the Delegated Financial powers of the Government of India’s Representatives Abroad.
Other powers are derived from the Passport Act Consular and Visa Manuals of India.
The Officers of the Embassy function under the guidance and supervision of Ambassador.
(iii) The procedure followed in the decision making process, including channels of supervision and accountability; All substantive decisions are taken under the instructions and overall supervision of the Ambassador.
(iv) The norms set by it for the discharge of its functions; Norms are set under the instruction and supervision of the Ambassador.
Following norms  have been set for the discharge of its functions:
Citizens’ Charter  Time limits for disposal of Consular and other work
Particulars of Consular Service Period
Visa for Bulgarian & Macedonian citizens Generally same day
Visa for citizens other than Bulgarians and Macedonians 5 working days
Passport (Issued under the CIPPS) 15-20 days
OCI Card Around 30 Days
Miscellaneous Consular services (Attestations, Affidavits, Powers of Attorney, etc.) for Indian nationals Generally same day
Response to RTI Queries Within 30 days
(v) The rules, regulations, instructions, manuals and records, held by it or under its control or used by its employees for discharging its functions; IFS (PLCA) Rules, as amended from time to time.
Delegated Financial powers of the Government of India’s Representatives Abroad.
Passport Act Consular and Visa Manuals of India. Other Central Government Rules and manuals published by Central Government.
(vi) A statement of the categories of documents that are held by it or under its control; Classified documents / files relating to India’s external relations.
Unclassified documents / files including joint statements, declarations, agreements and MoUs.
Passport and consular services application forms.
Miscellaneous documents related to its establishment and housekeeping work.
(vii) The particulars of any arrangement that exists for consultation with, or representation by, the members of the public in relation to the formulation of its policy or implementation thereof; The Embassy functions within the norms of India’s foreign policy formulated by the Ministry of External Affairs.
Policy is implemented by the Embassy under the guidance and supervision of the Ambassador.
Embassy interacts regularly with representatives of think tanks, academic community, Indian Association, Indian Diaspora and others.
(viii) A statement of the boards, councils, committees and other bodies consisting of two or more persons constituted as its part or for the purpose of its advice, and as to whether meetings of those boards, councils, committees and other bodies are open to the public, or the minutes of such meetings are accessible for public; Tender Evaluation Committee:
1.  Shri P. Subhash Nair,Second Secretary/HOC. 
2.  Shri Rajeev Kumar Jain, Attache (Property)
Committee for Administration of the Indian Community Welfare Fund:
1. Shri P. Subhash Nair, Second Secretary/HOC. 
2.  Smt. Sanju Agnihotri, Attache (Accounts)
3. Shri Manish Kumar, Attache [Consular]

A directory of its officers and employees:
Embassy of India, 4 Alfred Nobel Street, Geo Milev, Sofia 1113, Bulgaria Telephones: +359 2 963 56 75/0 2 963 56 76/0 2 963 56 77 Fax: +359 2 963 56 86 Email: amb.sofia@mea.gov.in &  hoc@indembsofia.org 
Name & Designation
Ms Pooja Kapur
Shri P. Subhash Nair 
Second Secretary(Commerce/Consular/Culture)/ &
Head of Chancery                
Shri Hardesh K. Giri 
Second Secretary (Political & Information) & 
Central Public Information Officer
Smt. Sanju Agnihotri
Attache (Accounts)
Shri Rajeev Kumar Jain 
Attache [Property & Admin]
Shri Manish Kumar 
Attache [Consular]
Shri Ankit Basra
PA to Ambassador
Ms. Dimpal Ray
Teacher of Indian Culture
Shri Suresh Kumar
Security Assistant
Shri Mohan Singh
Security Assistant
Local Staff
Ms. Nataliya Necheva
Commercial Assistant-cum-Interpreter 
Ms. Silvia Slavkova
Mr. Georgi Andreev
Receptionist-cum-Consular Clerk
Ms. Krasimira Dzhisova
Information Assistant 
Mr. Sedef G. Nikolov
Ms. Daniela T. Ivanova
The monthly remuneration received by each of its officers and employees, including the system of compensation as provided in its regulations; (In Indian Rupees)
Ambassador   1,82,700/-
Second Secretary(Commerce & Consular)/HOC                   93,800/-
Second Secretary (Political & Information) & 
Central Public Information Officer
Attache (Accounts) 75,400/-
Attache [Property] 72,100/-
ASO [Admin/Cons] 72,100/-
PA to Ambassador 29,600/-
Teacher of Indian Culture 44900/-
Security Assistant 36,100/-
Security Assistant 37,000/-
Local Staff (in Euros)
Commercial Assistant-cum-Interpreter  800/-
Clerk/Typist 675/-
Receptionist-cum-Consular Clerk 675
Information Assistant   675
Chauffeur 720/-
Messenger 719/-
(xi)  The budget allocated to each of its agency, indicating the particulars of all plans, proposed expenditures and reports on disbursements made;
Chancery Budget
Head of Accounts Approved BE 2018-2019
(in Thousands of Rupees)
Salaries 32500
Wages 48
Overtime allowance 209
Medical treatment 400
Travel Expenses (Local Tour) 405
Travel Expenses 3486
Advertising  & Publicity 700
Office Expenses 9642
Swachhta Action Plan [SAP (OE)] 227
Information Technology 563
Rents, Rates, Taxes 8973
Minor works 1200
Grand Total 58353
Commerce Budget
Head of Accounts Approved BE 2018-2019
(in Thousands of Rupees)
Salaries 9824
Medical treatment 215
Travel Expenses (Local Tour) 1882
Travel Expenses
Office Expenses 583
Information Technology
Rents, Rates, Taxes 1483
Trade Promotion 73
Grand Total 14060
(xii) The manner of execution of subsidy programmes, including the amounts allocated and the details of beneficiaries of such programmes; Embassy of India, Sofia does not have any subsidy programme.
(xiii) Particulars of recipients of concessions, permits or authorizations granted by it; No concessions / permits are granted by Embassy of India.
(xiv) Details in respect of the information, available to or held by it, reduced in an electronic form; The Embassy’s website has the required information. Embassy also makes available to interested individuals various CD’s and DVD’s containing various information on India, its people, culture and cuisine
 (xv) The particulars of facilities available to citizens for obtaining information, including the working hours of a library or reading room, if maintained for public use; Public Information officer:-
Shri Hardesh K. Giri,
Second Secretary (Political) & CPIO,
Telephone: +359-2-963 5675,
Fax : +359-2-963 5686
Email: pol.sofia@mea.gov.in  
(xvi) The names, designations and other particulars of the Public Information Officers;
(xvii) Such other information as may be prescribed and thereafter update these publications every year The Embassy’s website has this information